Council approves on 2nd reading creation of archives office

THE 18th Davao City Council approved on second reading on January 30 the ordinance creating the City Archives and Records Office (Caro).

In a joint committee hearing conducted by the Committee on Appointments and Government Reorganization, and Finance Ways and Means, on June 8, 2017 and August 10, 2017, it was highlighted that there is a need to create the Caro in order to centralize the records of the City Government, providing easy access to existing records with the use of worldwide standard of records management through digitization, in the creation, sending, and filing of the documents.

The creation of Caro as a separate office is mandated under Republic Act 9470, which states that all government offices shall each establish their archives and records unit.

To follow this mandate, the City Government in 2015 established City Archives and Records Center placed under the City Mayor's Office.

Based on the draft of the ordinance, the new Caro will have four divisions: Administrative, Records Management, Archives Collection and Access, and Archives Preservation.

The Caro will have a total of 96 personnel, with nine newly created positions and 87 existing positions coming from different offices of the City Government.

Based on the committee report, the total budgetary requirement for the creation of new positions is estimated at P4,528,234.


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